Weekly Minutes: Location Has Been Decided

Hello Everyone,



Each Group MUST post what they put on the board today in class. Each week I want this to happen. Weekly minutes are so important and without these we cannot have successful communication. You MUST also post your weekly minutes for this weeks meeting.

I understand that many of you may have felt offended today when Amanda and I addressed our concerns. Please know and realize that this is all a part of the learning process. We expect that things will not always go smoothly, that communication will break down, conflicts will arise, and emotions will take control of our actions at times. Learn from these experiences. Communicating with your peers, teachers, campus, as well as the community is all a part of this process.

Advice:

Do the things you say that you are going to do, take control of your event, take responsibility, and follow through so task can be competed.

I would like to share some of the things today that I noticed in class that were NOT examples of effective communication. Being aware of what we are doing that is not effective, teaches us what we should do to be effective. If you are not sure how to correct something, do not hesitate to ask.

~Students did not have information (weekly minutes) for each other so each committee could be aware of what that committee has accomplished or wishing to accomplish. This is something that Amanda and I have been reminding you from the beginning.

*weekly minutes need to be completed prior to each class meeting. Students need to be ready to share with their classmates
what they have accomplished and what they are working on.

~Students finger pointed at each other for things not being completed.

*Everyone in the committee is responsible. Check in with each other to make sure things that you say will be completed before the next class period are. Create a check list and provide it to each other if necessary. I would suggest starting this right away.

~Students were not taking responsibility for their errors.

*take ownership in your error, apologize for them, and do what you can to correct them.


~Students failed to complete tasks that were assigned weeks ago and the excuses provided were not acceptable.

*There are excuses and reasons. Reflect and ask yourself is this a reason or an excuse. If something is not working and things are not going as planned, take a different route of action( a student suggested to physically go to a place that was not getting back to them(Awesome!)).


~ When students were faced with roadblocks they did not troubleshoot and try to find solutions instead things were left not completed.
*Seek help contact Amanda and I if all else fails. We are not going to do this event for you but from the beginning we told you we will help you if needed.

~Students spoke over each other.

*Raise your hand! Take turns!

~ When committees were reporting their information students were not paying attention.

*everything else should be put away and all students should be paying attention to each other. Give each other that respect (a student physically got up in class to address why we were doing something and questioned what we were doing and why(Excellent!))

~ Students did not provide each other feedback that could help each other accomplish goals.

*Give feedback both critical and positive to each other. Accept this feedback and learn from it. Becoming defensive and finger pointing will get us no where.

~Students still have not completed things that they said they would do weeks ago (many of these things were NOT because of the location issue)

*Create a list and give yourself deadlines to complete your tasks in a timely fashion. Do what you say you will do.

~Some students were completely disengaged .

*When things are chaotic, students that are very organized in their everyday life, often cannot handle when things are not going smoothly. They begin to pull away and not become involved. If you see this with a committee member, draw them back in. Their input is valuable and we need everyone. People that may not be "holding their own" may feel overwhelmed and not know what to do. Give them your support. Ask them what they wish to be doing and if they are not sure, give them a task.

I would like to share some of the things today that I noticed in class that were examples of effective communication:

~Individual students were working together to complete goals.

~Students expressed opinions, ideas and thoughts.

~Students questioned each other and me to get things moving along.

~Students began to work together and try to accomplish things in a timely fashion.

~Students shared information that other committees could use to complete their goals.

~Students communicated the need to move forward and began to take control of their event.


Personal Note:

I too feel frustrated and extremely fearful that this event is not coming together. I have pondered if I should pull this event and give the college back their money. I too have left class in despair and had several discussion with Amanda about what to do. But, I have not given up on you and you should not give up on each other. I want this to be YOUR event. I want you to be proud of what you accomplish. I cannot do this for you but I can guide you. Pull together, become a community not just a classroom filled with individuals. Tap into the resources that are right in front of you and do not wait for others to get the job done for you. Do not put things off. Troubleshoot and work on your roadblocks before the next class meeting. Inform us of the problems you are facing but the solutions that you have come up with that we can ponder on with you. If you are not getting the response you need, try approaching it differently. Coming to class with only problems and no solutions, do not move us forward. If you do not know where something is on campus then ask people to help you. Do not wait a week to come to class informing us that you didn't know where to go. This project allows you to learn and explore your campus and community. You will be here for 4 years or longer, you will need these tools to be successful here.

We are learning, but you may not even be aware of it:

The last few weeks we have learned that what we have been doing has not been successful so what are you going to do to change it? Our communication has not be effective. How can we make it effective? We have disengaged because we could not handle the chaos. Life is not always smooth. You will experience a lot of this in your college career and future employment. Take a moment, embrace this, learn from it and push forward. Do not give up. Effective communication is also recognizing what doesn't work and changing it.


What you are experiencing will help you learn:

The frustrations and roadblocks that you have been running into is only an ounce of what people with disabilities face everyday. Embrace this, it is teaching you more about privileges than possibly any lesson could. They do not give up,they can't. They continue to push ahead. Feeling like you are not being heard, not getting responses from people that you need, not knowing where to turn for help or assistance, not being understood or respected, and things you need to happen so you can be successful that just aren't, are what people with disabilities are faced with over and over again. You may feel like you are not learning anything and I am not teaching you much, but keep in mind much of what you will learn this semester is indirect and depends on what you are willing to put in. This semester is not meant to be a lecture orientated classroom. I am not leading this class as I did last semester; I have give you the reins. Often education does not do this and it may be very unfamiliar to you. It is okay to ask for guidance but I am not going to tell you what to do, how to think or how to do it. You can do this. Practice it here in this class. it will prepare you for what is to come.

********HOMEWORK********

~powerpoint draft must be at least 20 slides and will be turned in after our next class meeting. Each group will email me their powerpoint after it is viewed in class. You must provide me with a hard copy of your powerpoint ( so I may write comments) and email your power point to be as well so I may view how the transitions take place.

~Research agencies that work with people that experience your disability. Be sure to consider this campus as well. Provide contact information (Name, address, phone number, contact person and a brief summary of their services) Contact this agency and let them know what we are doing and ask if they would like information so their clients can attend. Ask them what they think is the most important information to share with others. Ask them to send you materials to help you learn as much as you can. Keep these materials for the event for your disability tables. I strongly encourage you visit the agency if possible. Learning about your disability is crucial for a successful event.

~Begin thinking about ideas for your poster board that will represent your disability.

~Storm the Dorms on Thursday Evening if you cannot attend find another way to sell your bracelets

~Provide the class with your meeting minutes and work on accomplishing what you have told that class you planned to do this week. Do NOT put this off any more. These minutes MUST be posted on this blog each week by Monday at 12:00 am AND A HARD COPY IS TO BE TURNED IN AT THE START OF CLASS (TYPED).

*********STUDENTS MUST CREATE AND SIGN THE WEEKLY MINUTES FOR BOTH THE COMMITTEES AND DISABILITY GROUPS TO SHOW THEY ATTENDED AND THIS IS TO BE GIVEN TO AMANDA BEFORE CLASS. STUDENTS THAT DO NOT ATTEND WILL NEED TO PROVIDE THE REASON AND PROOF OF ABSENCE, IF FOR EXAMPLE IT IS SPORT RELATED, YOUR COACH NEEDS TO EMAIL ME***********IF YOU DO NOT ATTEND YOUR MEETINGS YOU WILL NOT PASS THIS CLASS. THIS CLASS IS EFFECTIVE COMMUNICATION IN GROUPS MEANING YOU KNEW WHEN SIGNING UP FOR THIS CLASS GROUP WORK WOULD BE BE REQUIRED.

I have allowed you to take minutes whatever way you wanted but since I have not gotten them I am setting up what I want from you.


Formal or Informal Meeting Minutes Format?

Formal meeting minutes formats are often governed by company policy, and must be recorded and communicated in a pre-determined way, such as company annual general meetings. If in doubt, ask for a copy of previous meeting minutes to establish the normal meeting minute format.

The Role of the Minute Taker
Your role as minute taker can affect how you interact during the meeting. Traditionally secretaries sat quietly taking notes, but chances are you will be expected to take part in the meeting AND take notes.
Top Tip - Make it easier to take good notes and provide valuable input by agreeing with the meeting owner what your role is. It's often best if the meeting owner, facilitator and note taker are 3 different people.

Choose Your Weapon Wisely!
There are plenty of gadgets to help you take better notes, for example you can type directly onto a laptop, use a voice recorder or even get hold of a white-board that print what's written on it. But beware; even the shiniest, fastest laptop is worthless when the battery life-span is shorter than the meeting.
Top Tip - Always take a backup pen and paper!
Standard Meeting Minute Template
Meeting minutes normally include these elements as standard;
Time, date and venue.
Attendees and apologies from absentees.
Key outcomes from the meeting - decisions made, actions agreed and open issues.

Top Tip - Remember who said what by making a named seat plan at the start of the meeting when introductions are made, and referring to it as necessary.

A good meeting will have a pre-prepared agenda, and all attendees will be clear about the meeting objective and expected outcomes. Use the agenda to structure your note-taking, and be prepared to clarify points as the meeting progresses.
Top Tip - Aim to record key themes not verbatim comments
Some meetings work better if the notes taken are available for all to see, for example on flip charts or on over-heads. If so, remember to take these notes with you and write up the meeting minutes while they are fresh in your head.

Before you circulate the minutes, spell check and if necessary, ask the meeting owner to proof read the minutes. Well written, clear minutes, circulated in a timely manner are always well received!

These tips on how to take meeting minutes will increase the quality of any further meetings and increase the teams' effectiveness.

~Really look at our campus this week. How accommodating is it for someone with the disability that you are studying? Become aware.




How you are being evaluated:

Effective communication during class meeting, work performed leading to event, peer's evaluation of your performance, and participation in event 55%

~Final reflection on your growth as a student, individual and a community member: 5%

~Poster Board and Table Education at the event: 5%

-powerpoint: 30%

-Weekly Minute Reports: 5%

Hang in there. Take a deep breathe and realize the power that you have as a class to make this one of the most memorable experiences in someone's life. Be a part of the movement.

As always, your partner in learning,

Monica

COMMENT THAT YOU HAVE READ THIS!

Community Day: Become an Advocate!

I hope all of you were able to participate in Community Day this week. I am very honored to work at a campus that excuses class for an entire day so that the entire campus can give back to their community. Now that the day is done, and you have completed what you set out to do, the journey has just begun. Acknowledge the problem and become part of the solution. I have provided some information below to help you get started.

I have adopted two children from impoverished countries. This was not the solution to the problems that these countries are facing. By adopting my children, I have seen and learned that there is so much that I must do. Going to the root of the problem and talking to people about what I have experienced and what has happened in my children's lives helps build community. Building communities brings people together to work to solve the problem. Working together we can get donations to provide these countries with medicine, food, clean water, health care, education and the necessities that they need so that parents do not die, parents are able to provide for their children, and so women do not feel that their pregnancies have to be terminated because they cannot provide for their children. I hold my children close and try to imagine how their mothers felt to give up their children to give them the life they wanted them to have. I cannot imagine their heartache and their sorrow. These women have given me the greatest gift and I owe it to them and all the other mothers and fathers placed in these situations to build a community to address this problem. My youngest daughter's parents did not have to die from aids. We can change this. I will be an advocate and I will do all I can to end poverty.

So what can we do and why should we do it? Why would I want to advocate for others?
When you advocate for others, you represent the needs and hopes of people to develop and make change in your community. This doesn’t just help the people in need, it improves your entire community.


How do I advocate for low-income people?
People often want to help others, but don’t know where to begin. Here is a list of some things to think about if you are considering becoming an advocate. One great way to get started is to contact your local Community Action Agency. They can work with you to examine community needs and ways you can help.

Define your issues
What problem(s) do you see in your community?
Is there a lack of living wage jobs? Are employers offered incentives to move into the community?
Is there adequate safe, affordable housing for low income workers?
Is there local childcare available to allow people to work?
Is there affordable medical care in the community?
Are local services like Police and Ambulance services available to protect and serve low income people?
Is affordable public transportation available to help low income people get to work, school, and medical care?
Is there access to banks so people can build assets like checking and savings accounts, and get fair home loans?

Create solutions. It is important that once you know your issues you should be able to offer solutions that address the needs of the community.
A change in local policy to encourage more employers to pay a "living wage".
A plan to develop safe and affordable housing for low income people.
Improving public transportation.
Creating better childcare facilities.
Starting a community health clinic.

Discuss the issues and gather support from civic groups, churches, schools, local government and charitable organizations.
Discuss the issue with friends and people you know.
Attend town hall meetings.
Get involved with city council.
Write your representative.
A letter to the editor of your newspaper.

Implement your plan and see your entire community benefit.

Weekly Minutes will be posted soon

Weekly Minutes (week 3)

Hello Class,

We are now getting into this event more than ever, which means a lot of frustrations and fears. Keep your focus, communicate with each other, and ask for assistance when you need it. Amanda and I are here for you. We will help you in any way we can as long as you put forth your time and efforts as well. We want you to have an event that YOU created and that you can be proud of. It's happening but a lot of pieces have to come together to make it successful. We have learned and explore that we are a very diverse group of people, tap into that diversity. The resources we have among us are amazing!

Communicate effectively with each other. Some important communication reminders: raise your hand, wait until you have everyone's attention before speaking, address the class not just your group, speak clearly and explain things to your best abilities, ask for feedback, stop and ask the class what you are saying to be sure they are understanding your message, and share your thoughts, ideas and opinions as well as respecting others.

Class this week was not easy. It feels as if we are not moving forward. I ask you during these times to continue to push ahead and think outside of the box if needed. During class stay busy, work with each other, stop and listen when committees are reporting their information, do not only hear but listen to what people are presenting, ask each other questions, do not be afraid to offer advice or assistance to another group, keep your phones out of sight unless you have asked permission to make or accept a call. Effective Communication is the key for what we are doing. Remember what you learned last semester and apply it to now.

***********From this week on, your committee is responsible for their own weekly minutes. These minutes must be well organized, typed, sent to Amanda and I, and 10 hard copies need to be printed and brought to class each week. These will be distributed to all committees to keep in their folders. This means that Amanda and I must have your minutes by 10:00pm Monday evening.********

I know that this is not going to be easy and there will be days of frustration and despair. But, I can promise you the best things in life are never easy and when you do the work and see what you have accomplished, there is no feeling like it. Making a difference, being the difference and embracing the difference is what this is all about.



Here is a recap on what we covered today.



~Decided to stay with the theme: Firework

~Slogan: Come and Let Your Colors Burst!

~Theme: Fun Sophisticated

~Fundraiser: Bracelets are ordered. They will arrive in March and we can begin to sell them. ******* Each student owes Meghan $10.00. She has a check list and will check you off after she has been paid. If you cannot or do not want to participate, please let her know. We can take money from our account to make up the difference. She needs to be paid ASAP since she paid for these bracelets with her own funds. THANKS MEGHAN!*******

~Location: we do not have one yet. This needs to be found ASAP. UMD is looking like our best option right now.



Fundraising:

Mission: Creating a list for possible donations and creating a letter to ask for donations. Will continue to contact Student Senate and Bekah's mother that works for the local group homes for additional funds.



Coyer
Jake
Kyle
Mary
Meghan

Advertising:

Mission:find out how much it costs for local advertising. Create a list and provide class with what form of advertising you select and provide the cost for that service.

The Committee is working on samples of the poster and invitation. They will have three examples of each to share with the class next week.

The committee has been asked for next week to continue to seek more places to advertise, find out exactly how much this will cost & propose this to the class, create three drafts for our poster and invitations. Poster and invitation computerized drafts will be brought to class next week for the class to discuss. Students will vote which they would like to use.

Kayla
Michelle
Maggie D
Jake T
Katelyn
Maria
Maggie C

Food/Dec.Food/Dec:

Mission: Look for possible locations.

The committee is having trouble finding an accessible and affordable location for our event. The committee is still waiting to hear from UMD to find out costs, accessibility, and liable issues. They will continue to search for other locations as well. They will report locations, costs, accessibility, and insurance next week.

For next week, this committee has been asked to create what this ball will look like in regards to decorations that may our theme. They are to collect ideas and find out how much they would cost. Three ideas will be presented. The students will create samples for the class so we can visualize the event. Food will be discussed when a location has been decided.
Krista
Lane
Sher
Kristin
Nikki
Kelsey
Lauren
Jake


******************HOMEWORK!********************

Kayla will make our~Facebook Page. Please be prepared to show us during class.

We need to learn about our disabilities. We must get started ASAP. I will be inviting the UMD Access For ALL group to come and share their stories with us very soon.

~Begin to place your research on your disability into a powerpoint slide. Be sure to meet with your group and create 10 slides. This is your first draft of many. Please do not panic, this is only the starting point. Amanda and I will look at each groups powerpoint and give feedback. The first draft is due during week 7, the next draft is due week 9 & 10 & 12 and the final project is due one week before the event. For the power point you need to define your disability, give local agencies that work with this disability, create a day and a life with this disability, provide factual information about your disability (be sure to cite), provide accommodations used, and provide something that is inspiring(youtube has a wealth of information). You can decide how you want to arrange this. This is worth 100 points. This is 25% of your final grade.

I have provided some websites that provide very valuable information on how to create a powerpoint.
http://www.microsoft.com/atwork/skills/presentations.aspx
http://desktoppub.about.com/od/microsoft/bb/powerpointrules.htm

~Each committee must get together this week and post important information and questions you may have. (only one student from each group needs to do this. Be sure all students names that were PRESENT are listed)

~If anyone has any other ideas that they would like to share here. Please feel free to do so!

********COMMUNITY DAY********

Our class will need to participate in our annual community day: Thanksgiving in the Spring. We have been assigned to help in the kitchen on Monday from 3:00 to 4:30. We are to report for cooking
duty with Jack at the Greenview kitchen on the Monday Feb. 21st.

Weekly Minutes (Week 2 ) Come and let your colors burst!

**please note that the weekly minutes will act as our "syllabus".


Incredible work today everyone! I am proud of all of you and how passionately you have embraced our goal. In celebration of our first of many accomplishments watch this video.

http://www.youtube.com/watch?v=nByWHdu1pXY


I know that this is not going to be easy and there will be days of frustration and despair. But, I can promise you the best things in life are never easy and when you do the work and see what you have accomplished, there is no feeling like it. Making a difference, being the difference and embracing the difference is what this is all about.

So much is going on and all of us are being pulled in so many directions. It is hard to keep focused. I would suggest that we begin raising our hands and allowing only the people presenting to talk. It is hard when creative juices are flowing and ideas are popping into our heads so quickly, but waiting will allow us all to be heard. I am enjoying hearing from many of you but I want to hear from all of you. Please do not sit back and just listen. Become engaged and let us hear your voice. All of you have so much to bring to the table.

Here is a recap on what we covered today.



~Decided to stay with the theme: Firework

~Let your colors burst! (Slogan)
*changed to: Come and Let Your Colors Burst!

~Have every color (each color represent a disability?)
*Have not decided on a color theme yet.

~Have a moment of silence and light candles
*Did not discuss this today



Fundraising:

Mission: Contact Pat Hagen and Student Senate and see how much money they would be willing to donate. Today the class and instructor discussed why this event needed to happen, came up with how this event matches our core outcomes as dignitas students, and then put this information into a letter. The committee headed up to Pat Hagen's office at 1:00 and presented our cause. They returned 10 minutes later that they had successfully secured $1500.00! The letter created will be delivered to the students senate in the near future when more details are known.

The next action they wish to take is to purchase bracelets to raise more funds. It has been decided that each dignitas student would like to donate $10.00 towards the cost of these bracelets so we can purchase 500 and sell them for $1.00 a piece. Students that are not comfortable or able are not expected to contribute. The committee and class decided on embossed bracelets for accessibility. Color(s) have not yet been selected. Bracelets will read: I heart all abilities. Students will be responsible for selling them. The committee has sent them a question regarding fees and waiting for a response at this time.

Coyer (not present)
Jake
Kyle
Mary
Meghan

Advertising:

Mission:find out how much it costs for local advertising.

The Committee reported that they have looked at what and where to advertise our event. They stated they are targeting The Cable, Duluth News Tribune ($64.00 for 3 days M-W), Stall Street Journal, Posters all over campus including bathrooms, the sign outside of the campus, radio stations, and television program running in storms.

The committee has been asked for next week to seek for more places to advertise, find out exactly how much this will cost & propose this to the class, create ideas for our poster and invitations. Poster and invitation computerized drafts will be brought to class next week for the class to discuss.

Kayla
Michelle
Maggie D
Jake T
Katelyn
Maria
Maggie C

Food/Dec.Food/Dec:

Mission: Look for possible locations.

Locations such as the Radisson, Holiday, Depot, where checked into for possible locations for this event. The committee is still waiting to hear from these establishments to find out costs, accessibility, and liable issues.

For next week, this committee has been asked to search more locations such as the Greysolon Ballroom and report to class the costs and liability issues. They have also been asked to create what this ball will look like in regards to decorations that may our theme. they are to collect ideas and find out how much they would cost. Three ideas will be presented. Food will be discussed when a location has been decided.
Krista
Lane
Sher
Kristin
Nikki
Kelsey
Lauren
Jake


HOMEWORK!

Kayla will make our~Facebook Page

~Begin to research your disability. Bring your definition and local agencies that work with your disability to class next week.

~Each committee get together this week and post your minutes from your meeting. (only one student from each group needs to do this. Be sure all students names that were PRESENT are listed)

~Anyone has any other ideas that they would like to share here. Please feel free to do so!

Weekly Minutes (Week One)

Theme: Firework
~Let your colors burst! (Slogan)
~Have every color (each color represent a disability?)
~Have a moment of silence and light candles
~Glow in the dark bracelets (Jake H?)
~I <3 all abilities bracelets
~Shirts black with a big colorful firework
*slogan on back?
Blind
Meghan
Sher
Michelle

Deaf
Kayla
Jake H
Maggie D

Down Syndrome
Maria
Krista
Kristin
Nikki

Autism
Katelyn
Coyer
Jake T

Mental Health
Mary
Kelsey

Learning Disabilities
Maggie C
Lauren


Fundraising: Talk to Pat Hagen and Student Senate and see how much money we can get

Coyer
Jake T
Jake H
Kyle
Mary

Advertising: find out how much it costs for local advertising

Kayla
Michelle
Maggie D
Jake T
Katelyn
Maria
Maggie C

Food/Dec.Food/Dec: look for possible locations
Krista
Lane
Sher
Kristin
Nikki
Kelsey
Lauren
Jake

~Facebook Page

HOMEWORK/FOR NEXT WEEK
~Advertising: find out how much it costs for local advertising
~Food/Dec: look for possible locations
~Fundraising: talk to Pat Hagen and Student Senate and see how much money we can get
~Define your disability
~Each committee get together this week
~Comment on blog, why did you pick the committee you did? What can you bring to the table?

Theme Ideas: Abilities Awareness Day!

1. Lighting candles for each disability.
2. Make a facebook page.
3. Stars
4. Firework
5. Box of chocolates
6. I heart all abilities
7. Let your colors burst.
8. Shirts- Black, with a huge colorful firework.

Welcome Back!

January 18, 2011

Dignitas Spring 2011

Agenda: Apply what we have learned during the fall semester into an all campus/community event.

Task #1: Select areas we wish to educate our campus/community about. Decide on our theme and colors.

• Different Abilities Awareness
* What disabilities do you wish to teach others about? Which one would you be interested in learning and educating about? (students will need to contact agencies, create power points, poster boards, and provide materials relating to their chosen ability)

-Blind
-Mental Health
-Learning Disabilities
-Cerebral Palsy
-Deaf
-Down Syndrome
-Autism
-others?


Task #2: What type of event would we like to do?

• Informative educational booths/open house
• Guest speaker(s)
• Speaking panels
• Awareness ball
• Carnival
• Other?

Task #3: Where do we want to hold this event? Event Date has already been decided on.

• On campus?
• A venue that we pay for?

Task #4: What funds do we need to come up with and how will we fund raise?

• Will the Dignitas department give us money?
• Family and friends
• Strom the dorms
• Selling items
• Asking for donations from local businesses
• Ask for discounts and search for free aid
• Others?


Task #5: What committees are needed for this event?

• Advertising
*Create Posters and formal letters
*Find places to advertise for free
*Find places on campus to advertise
*send emails to campus, local businesses, tv stations, etc.
*Create/design t-shirts for event
*more tasks TBA


• Fundraising/Donations/budgeting
*Plan fundraising activities
*Create letter and ask local businesses for donations
*Get donations and bring them to Monica’s office
*Go to the Dignitas Department Chair, Pat Hagen and ask for funds
*Budget all funds and keep class aware of what is being spent, how much, and what is left
*more tasks TBA


• Location/Decorations/food
*Find an affordable and accessible location
*Decide on decorations and menu
*Create decoration that are education
*If event on campus, find businesses that will provide free food
*Find entertainment that is accessible to all that attend
*Create floor plan that is accessible
*Decide what equipment is needed for the event (sound systems, computers, projectors, screens, etc.)
*More task TBA